Data Privacy Notice

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. Data may include name, title, postal address, email address and telephone numbers. The processing of personal data is governed by the General Data Protection Regulations (the “GDPR”).

2. Who are we?
The Incorporated Association of Organists Benevolent Fund (hereafter the IAOBF) is the data controller (contact details below). This means it decides how personal data is processed and for what purposes.

3. How do we process your personal data?
The Association complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

The IAOBF uses personal data for the following purposes: -

  • to administer records of beneficiaries and of donors;
  • to maintain its own accounts and records (including processing donations and Gift Aid);
  • to process standing orders;
  • to advise on changes to grants.

4. What is the legal basis for processing your personal data?
Explicit consent of the data subject is required so that the IAOBF can keep the subject informed of events having financial implications. Also to complete Charity Commission Returns, reports to HMRC under CRS, FATCA and AEOI agreements and to process Gift Aid.

5. Sharing your personal data
Personal data will be treated as strictly confidential and will not be shared with any third parties without your consent unless legally obliged to do so.

6. How long do we keep your personal data?
The IAOBF keeps personal data for as long as a beneficiary continues to benefit. Gift Aid declarations and the associated paperwork are retained for up to six years from the end of the calendar year to which they relate.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • the right to request a copy of your personal data which the IAOBF holds about you;
  • the right to request that the IAOBF corrects any personal data if it is found to be inaccurate or out of date;
  • the right to request your personal data is erased where it is no longer necessary for the IAOBF to retain such data;
  • the right to withdraw your consent to the processing at any time;
  • the right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction be placed on further processing;
  • the right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing
If the IAOBF wishes to use your personal data for a new purpose not covered by this Data Privacy Notice, then we will provide you with a new privacy notice explaining this new use prior to commencing the processing, and setting out the relevant purposes and processing conditions. Where and whenever necessary we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights, queries or complaints, in the first instance please contact the Secretary/Treasurer at 180 Lynn Road, Wisbech, Cambridgeshire, PE13 3EB or by email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

A member can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.